My employees have the same normal working hours and accumulate a different number of vacation days. How do I set it up?

We recommend that you set up one salary group per employee group where you customise salary accounts and absence codes. You need access to Advanced salary time registration with an Advanced or BasicPlus version of TimeLog.

You can see your version in the system administration, where you also enable Advanced salary time registration.

You can read more about the different versions of TimeLog here and reach out to us via [e-mail], if you have any questions.

Setup in TimeLog

1. Go to the system administration -> Employees -> Salary accounts
2. Create a salary account per setup, you can e.g. call it Vacation 2.08 per month. The name is only visible for you as administrator and the salary bookkeeper
3. Create a salary rule for your salary account with automatic accumulation and add e.g. 2.08 days per month
4. Create an absence code for vacation and add it to your new account. The code name is visible to your employees in the timesheet
5. Go to the system administration -> Employees -> Salary groups
6. Create a salary group for your employee group. Name it, so you can differentiate between the different groups. It can e.g. be 40 hours normal working hours/2.08 days accumulation
7. Add your new salary account to the salary group
8. You should also add the other salary accounts valid for the employee group, e.g. flex and illness
9. Leave the system administration and search for your employee
10. Click to edit the employee
11. Select the salary group at the employee card under Work time and salary information
12. Click Save

You repeat the process for all the employee groups you like to set up in TimeLog.

If you do not have access to all pages, you need to take a look at your role setup and add the pages to one of your roles. It is a good idea to create a role for the salary bookkeeper.

Find inspiration in our Help Center

You can read more about the setup options here:

• Set up salary accounts and absence codes in the system administration
• Set up salary groups in the system administration
• Best practice for automatic accumulation of vacation 
• User roles and rights in TimeLog

Do you use a salary integration with TimeLog?

Then you have no reasons to worry. Several absence codes in TimeLog can send data to the same code in your salary system, so you have all the data ready for your salary management.