How do I create an absence code?

You do it in the system administration, where the setup is different depending on your TimeLog version.

Setup in TimeLog

If you don’t use advanced salary time registration:

1. Go to the system administration -> Employees -> Absence codes
2. Click New absence code
3. Enter Sorting, Name and Description that are shown to your employees in the timesheet
4. Enter Absence type, Format and Calculation method. These fields are only visible to you as system administrator
5. At the bottom, you can select if the code should add to the flex account

6. Depending on your setup of TimeLog, you have a number of options to the right. You can mark if time registered on the code should be
   - Approved by a manager
   - Deducted as capacity in the resource planner
   - Shown for all in the Holiday calendar report
7. Click Save

If you use advanced salary time registration:

1. Go to the system administration -> Employees -> Salary accounts
2. Create a salary account for your absence type by clicking New salary account
3. Enter Code, Name, Description and Balance format
4. Click Save
5. Click New absence code
6. Enter Sorting, Name and Description that are shown to your employees in the timesheet
7. Enter Absence type, Salary account, Format and Calculation method. These fields are only visible to you as system administrator
8. At the bottom, you can select if the code should add to the flex account
9. Enter Factor, salary account that determines how much time is added to or subtracted from the account for each registered hour
10. Enter Factor, flex account that determines how time tracked on the salary code affects the employee's flex account

11. Depending on your setup of TimeLog, you have a number of options to the right. You can mark if time registered on the code should be

- Approved by a manager
- Deducted as capacity in the resource planner
- Shown for all in the Holiday calendar report

1. Click Save

If you do not have access to all pages, you need to take a look at your role setup and add the pages to one of your roles. It is a good idea to create a role for the salary bookkeeper.

Find inspiration in our Help Center

You can read more about the setup options here:

• Simple setup of absence codes
• Set up salary accounts and absence codes in the system administration
• Approval in TimeLog
• The resource planner
• The holiday calendar
• User roles and rights in TimeLog

Do you use a salary integration with TimeLog?

Then you have no reasons to worry. Several absence codes in TimeLog can send data to the same code in your salary system, so you have all the data ready for your salary management.